Real pages from the kit, exactly as they print.
Christmas fair
Christmas Fair Organiser Kit
Everything a PTA or committee needs to plan, staff, run and count a Christmas fair: countdown, stall ideas, rota, letters to parents and local businesses, raffle rules, signs, games, allergen labels, grotto tickets and cash sheets. 20 A4 pages, ready to print.
£3.49
Buy now · £3.49 Instant download · £3.49Need it right now? The instant download is the same PDF, paid through Gumroad, and it downloads straight after payment instead of coming by email.
Working out prices first? Try our free Christmas fair stall calculator for expected takings, profit and floats by stall. Want to see the quality first? Download the parent letter and prize request letter free (2 of the 20 pages).
- Emailed to you after payment (usually within a few hours)
- 20 pages · A4 PDF · colour or black and white
- Fill in by pen: your date, venue, cause and prices
- Print and share as much as you like within your own school or group
Most school fairs run from late November to mid-December, and the prize letters work best sent 6 weeks before. Get it now and the countdown starts this week.
What's inside
- Quick start in 6 steps and an 8-week countdown checklist, from booking the hall to sharing the total
- 24 stall ideas with what you need and a suggested price for each, plus a stall planner (lead, helpers, table, power, float)
- Volunteer rota with set-up, three slots and pack-down
- Fill-in letter to parents and carers asking for donations and helpers, with a tear-off 'I can help' slip
- Fill-in prize request letter for local businesses, with tips that get more yeses
- Raffle and tombola rules for Great Britain in plain English (incidental lotteries), how to run a fair tombola, and a raffle prize list and draw record
- Fill-in price signs (4 per page) and stall signs (2 per page)
- Guess the reindeer's name (40 names and a sealed answer slip) and How many sweets in the jar? entry sheet
- 8 bake sale labels with tick boxes for the 14 UK allergens, and 40 numbered Santa's grotto tickets
- Float and cash count sheet with two signatures, a totals-by-stall sheet and a 'We raised £___' poster
- Safety, set-up and pack-down checklist, plus thank-you and ready-to-send messages for the newsletter, school app or WhatsApp
Who it's for
School PTAs, PTFAs and Friends groups, nursery and pre-school committees, churches, Scout and Guide groups, sports clubs and community groups running a Christmas fair, fete or bazaar. Ideal for a new chair or a first-time fair organiser who wants nothing forgotten.
Running the staff or family Secret Santa too? Secret Santa Organiser Kit. Need a quiz for the night? Great British Christmas Quiz.
Questions
When do I get it?
By email. After payment we check it with Stripe and email your PDF, usually within a few hours and always within 12 hours. Stripe emails your receipt too. If anything goes wrong, email hello@tchworks.co.uk and we'll send it. Want it straight away? Use the Instant download button for the same PDF through Gumroad, and it downloads as soon as you've paid.
Is anything posted to me?
No. It's a digital download. You print it on your own printer, in colour or black and white, as many times as your fair needs.
Do we need a licence for the raffle or tombola?
Not usually, if it's held at the fair. In Great Britain a raffle or tombola at a fair counts as an incidental lottery: tickets are sold only at the fair while it's on, all money goes to the good cause, up to £100 can cover costs and up to £500 can buy prizes (donated prizes have no limit). Page 9 explains it in plain English and points to the Gambling Commission guidance. Northern Ireland has different rules.
Can we sell raffle tickets before the fair?
Not for an incidental lottery. Tickets can only be sold at the fair, while it's on. You can still advertise the prizes beforehand.
Can I edit it?
It's designed to be filled in by pen: the letters, rota, signs and sheets all have gaps for your date, venue, cause and prices. The ready-to-send messages are written out so you can copy them into the school app, newsletter or WhatsApp.
Who is it for?
School PTAs, PTFAs and Friends groups, nursery and pre-school committees, churches, Scout and Guide groups, sports clubs and community groups running a Christmas fair, fete or bazaar.
Can our committee share it?
Yes, share and print it within your own school or group as much as you like. Please don't resell it or pass it to other organisations.